Project Synopsis
Arrivals
- The RESPOND Arrivals module provides a quick and accurate method to track team arrivals. Upon responding to a trauma, team members simply wave their badge by the RESPOND Arrivals station, automatically recording their presence. RESPOND identifies their arrival time, role, and required time, comparing it to the expected response times based on ACS requirements or customized trauma management policies. Different response times can be set for different levels and types of traumas, ensuring efficient and compliant response protocols.
Review
- With the RESPOND Review module, healthcare teams have access to all the necessary tools to guide performance improvement. It records and stores all actions and communications during a trauma activation, allowing for comprehensive review and analysis of team interactions. By integrating with existing telemetry monitoring systems, RESPOND Review captures patient vitals, providing insight into how the team responds to changing patient conditions. During activation reviews, the module presents video, audio, patient vitals, response times, and clinical event goals on a single screen, facilitating effective performance evaluations and enabling targeted improvements.
Forensics
- Respond Trauma recognizes the unique challenges in managing forensic medical information. The Respond Examiner system offers a secure and centralized space for storing forensic media, documentation, and administrative forms. Extensive role-based permissions and integration with electronic health record (EHR) systems ensure that forensic cases are both secure and accessible to authorized personnel who require access.
Project Requirements
1. Arrivals Module:
- Create RESPOND Arrivals, a quick and accurate system for tracking team arrivals.
- Implement a badge scanning mechanism that automatically records team members' presence upon responding to a trauma.
- Develop functionality within RESPOND to identify the arrival time, role, and required time of team members.
- Integrate ACS requirements or customizable trauma management policies to compare the team's response with expected response times.
- Enable customization of response times based on different levels and types of traumas.2. Review Module:
- Develop RESPOND Review to provide comprehensive tools for guiding team performance improvement.
- Implement a recording feature to capture all actions and communications during a trauma activation.
- Integrate with existing telemetry monitoring systems to record and display patient vitals, allowing analysis of team responses to changing patient conditions.
- Create a user-friendly interface that combines video, audio, patient vitals, response times, and clinical event goals on a single screen for activation reviews.
- Ensure seamless navigation and functionality for effective performance evaluations and team guidance.3. Forensics Module:
- Design the Respond Examiner system to address the unique challenges of managing forensic medical information.
- Establish a secure and centralized space for storing forensic media, documentation, and administrative forms.
- Implement extensive role-based permissions to control access to forensic cases, ensuring only authorized personnel can view the information.
- Integrate with existing electronic health record (EHR) systems to enable easy and secure access for authorized users.
- Ensure data security, confidentiality, and compliance with relevant regulations and standards.
Key Challenges
1. Arrivals Module
- Ensuring seamless integration between the RESPOND Arrivals station and the badge scanning mechanism for accurate tracking of team arrivals.
- Implementing a robust system that could handle a high volume of arrivals in real-time without latency issues.
- Customizing the system to accommodate different response times for various levels and types of traumas, considering the complex requirements of ACS and trauma management policies.2. Review Module
- Overcoming technical hurdles to capture and record all actions and communications during a trauma activation accurately.
- Establishing a reliable interface with existing telemetry monitoring systems to collect and display patient vitals in real-time, requiring compatibility with diverse monitoring technologies.
- Integrating video, audio, patient vitals, response time data, and clinical event goals into a single screen for activation reviews, ensuring the seamless aggregation and synchronization of multiple data sources.3. Forensics Module
- Addressing the unique challenges associated with managing forensic medical information, including the secure storage and retrieval of forensic media, documentation, and administrative forms.
- Designing and implementing an extensive role-based permissions system to maintain data security while granting appropriate access to authorized personnel.
- Ensuring smooth integration with electronic health record (EHR) systems, which required compatibility with various EHR platforms and adherence to interoperability standards.
Solution Implementation
1. Arrivals Module
- Implemented a badge scanning system at the RESPOND Arrivals station, enabling team members to effortlessly record their presence upon responding to a trauma.
- Integrated RESPOND with the existing infrastructure to determine arrival times, roles, and required response times, comparing them to ACS requirements or trauma management team policies.
- Developed a flexible configuration to allow customization of response times based on different levels and types of traumas, catering to the specific needs of the care unit.2. Review Module
- Created a comprehensive system called RESPOND Review to capture and record all actions and communications during a trauma activation, facilitating team interaction analysis.
- Established seamless integration with telemetry monitoring systems to extract and display patient vitals, enabling real-time monitoring of the patient's condition during the activation.
- Integrated video, audio, patient vitals, team response time, and clinical event goals into a single screen within RESPOND Review, providing all the necessary tools for performance improvement and comprehensive activation reviews.3. Forensics Module
- Developed the Respond Examiner system to securely store forensic media, documentation, and administrative forms in a centralized location.
- Implemented extensive role-based permissions, ensuring that authorized personnel have secure access to forensic cases while maintaining data confidentiality.
- Successfully integrated with electronic health record (EHR) systems, allowing seamless exchange of information and adherence to interoperability standards.
Results
1. Arrivals Module
- Streamlined the process of tracking team arrivals by introducing RESPOND Arrivals, the quickest and most accurate method.
- Improved efficiency by enabling team members to wave their badges at the ARRIVALS station, automatically recording their presence.
- Enhanced accuracy in tracking arrival times, roles, and required response times, comparing them to ACS requirements or trauma management team policies.
- Customizable response times for different levels and types of traumas, allowing efficient allocation of resources.2. Review Module
- Enabled comprehensive performance improvement through RESPOND Review, providing essential tools for team guidance.
- Recorded and documented all actions and communications during trauma activations, facilitating comprehensive review and analysis.
- Integrated with existing telemetry monitoring systems, capturing patient vitals to monitor the team's response to changing patient conditions.
- Consolidated video, audio, patient vitals, team response time, and clinical event goals on a single screen for efficient review and performance evaluation.3. Forensics Module
- Addressed the unique challenges of managing forensic medical information through the Respond Examiner system.
- Established a centralized space for secure storage of forensic media, documentation, and administrative forms.
- Implemented extensive role-based permissions and integrated with EHR systems to ensure safe and controlled access to forensic cases.
- Improved accessibility to authorized personnel while maintaining data confidentiality and complying with privacy regulations.
Technologies
